HR Built for theFitness Floor
Sahaj HR helps fitness businesses manage trainer schedules, memberships staff, shift rosters, payroll, and compliance — all from one platform that understands the pace of a fitness business.
Today's Coverage
3 Studios · 12 Trainers
Active Classes
Priya S.
Yoga · Studio A · 07:00–08:00
Marcus T.
HIIT · Studio B · 09:00–10:00
Leila R.
Pilates · Studio A · 11:00–12:00
Dan C.
CrossFit · Studio C · 06:00–07:00
3
Studios
96%
Scheduled
1
Open slot
600+
Employees managed
3+
Studio locations
96%
Schedule accuracy
0
Cert renewals missed
Classes today
18 live
Across 3 studios
Roster live
Why Sahaj HR
Manage Every StudioFrom One Screen
Most fitness businesses juggle WhatsApp groups, paper schedules, and separate payroll sheets. Sahaj HR replaces all of it with a single platform your studio managers can actually use.
Live class planner — drag, drop, publish. Trainer cover requests handled in-app with instant notifications.
Multi-studio dashboard showing headcount, attendance, and class coverage across every location in real time.
Freelance and hourly trainers handled automatically — session pay, commissions, and salaried staff in one payroll run.
Certification expiry alerts ensure no trainer's first aid card, insurance, or qualification lapses unnoticed.
Certifications & Compliance
Certifications, Compliance &Renewals — Handled
From trainer certification tracking and first aid renewals to structured onboarding checklists and asset logs — Sahaj HR keeps your studio compliant without the admin overhead.
Certification upload with automatic expiry reminders — renewals never fall through the cracks.
Checklist-driven onboarding with induction sign-off so every new trainer starts with the same complete process.
Locker, uniform, and equipment allocation tracked per trainer with return logs built into offboarding.
Structured exit workflow captures the reason every trainer leaves — data your business can actually learn from.
Compliance
0 gaps
Certs always current
Certs tracked
Locations
All live
One dashboard
Multi-location ready
Multi-Location HR
Every Branch.One Platform.
Managing multiple studio locations means HR is always fragmented — separate rosters, disconnected payroll, no single view. Sahaj HR gives ownership visibility across every branch from one dashboard.
Branch-level headcount, staff transfers, and cross-location attendance — all in one view.
Owner-level dashboard showing every location's roster, attendance, and payroll status at a glance.
Trainer transfers between studios handled without HR paperwork or system duplication.
Analytics by location — compare turnover, attendance rates, and headcount across branches.
The Challenge
Why Fitness Studio HR Is More Complex Than It Looks
Fitness businesses run on people — but managing those people is rarely simple. Trainers work varied hours across multiple disciplines, front-desk staff handle split shifts, freelance instructors complicate payroll, and certification compliance sits in someone's inbox. Sahaj HR brings all of it into one place.
Trainer schedules change constantly — keeping everyone updated is a daily fire drill.
Live shift planner with instant notifications when rosters change.
Platform Features
Everything Your Fitness Studio HR Needs
From a single yoga studio to a chain of gyms across cities, Sahaj HR scales with your business and handles the people complexity that comes with it.
Shift & Schedule Management
Drag-and-drop class and shift planner, cover requests, trainer availability tracking.
- Drag-and-drop class and shift planner
- Cover requests & approvals
- Trainer availability tracking
- Weekly and monthly roster views
Attendance Tracking
Clock-in/out per location, split-shift logging, late and absent alerts.
- Clock-in/out per location
- Split-shift logging
- Late and absent alerts
- Real-time attendance view
Payroll Processing
Hourly, salaried, commission, and freelance pay — all handled in one payroll run.
- Hourly, salaried & commission pay
- Freelance pay in the same run
- Payslip generation & delivery
- Statutory deduction calculations
Certification & Compliance
Certification upload, expiry date tracking, automatic renewal reminders.
- Certification document upload
- Expiry date tracking
- Automatic renewal reminders
- First aid card & insurance tracking
Onboarding & Offboarding
Checklist-driven onboarding, induction task sign-off, structured exit workflow.
- Checklist-driven onboarding
- Document upload portal
- Induction task sign-off
- Structured exit workflow
Multi-Location HR
Branch-level headcount, staff transfers, cross-location attendance and roster view.
- Branch-level headcount visibility
- Staff transfers between locations
- Cross-location attendance view
- Ownership-level dashboard
Asset Management
Track equipment issued to trainers — lockers, uniforms, branded kit.
- Equipment issued to trainers
- Locker and uniform tracking
- Issue dates & return tracking
- Offboarding asset return checklist
Performance Management
Target setting, trainer review cycles, disciplinary record management.
- Target setting per trainer role
- Trainer review cycles
- Disciplinary record management
- Manager feedback & notes
Analytics & Reporting
Turnover trends, attendance rates, headcount by location, payroll summaries.
- Turnover trends by location
- Attendance rate reporting
- Headcount by location dashboard
- Payroll summaries & exports
Who Uses It
Built for Every Role in Your Studio
Gym & Studio Owners
Full visibility across locations — headcount, attendance, and payroll in one dashboard.
Studio Managers
Manage daily rosters, approve leave, track trainer attendance without paperwork.
HR Administrators
Run onboarding, track certifications, manage payroll for mixed employment types.
Head Trainers
Oversee team schedules, manage cover requests, and log performance reviews.
Payroll Teams
Process hourly, salaried, and commission pay in a single monthly run — fewer errors.
Real Results · Case Study
ICS HR Team — UK & UAE600+ Employees, Multi-Location
ICS HR Team manages over 600 employees across UK & UAE branches on Sahaj HR. Their experience highlights exactly the challenges fitness and service businesses face when staff work across multiple locations on varied schedules.
Before Sahaj HR
- Schedules on separate spreadsheets per location
- Certification expiry tracked manually — renewals missed
- No central view of who was working where
After Sahaj HR
- All locations managed from a single HR dashboard
- Automated certification alerts — renewals never missed
- Real-time roster and attendance across all branches
“Sahaj HR gave us the visibility we never had — across every branch, in real time.”
— HR Lead, ICS HR Team
600+
Employees across UK & UAE
0 gaps
Compliance documents missed
Real-time
Roster & attendance visibility
1 platform
For all locations and staff
Getting Started
Up and Running in 3 Simple Steps
Book a Free Demo
30 minutes — we'll walk through the platform with your studio size and location setup in mind.
Onboarding Setup
We configure your locations, trainer types, pay structures, and shift templates to match how you run.
Go Live
Your team starts clocking in, schedules go digital, and HR stops living in group chats.
Pricing
Simple, Per-Employee Pricing — No Hidden Costs
Pay only for the staff you have. Scale up as your business grows.
Starter
Up to 30 staff
- Roster & Shift Management
- Attendance Tracking
- Core HR
Growth
31–150 staff
- Everything in Starter
- Payroll Processing
- Multi-Location Dashboard
- Certification Tracking
Enterprise
150+ staff
- Full platform access
- Dedicated onboarding support
- Custom integrations
- SLA & priority support
All plans include: 14-day free trial · No credit card required · Guided onboarding · Email support
Ready to Simplify HR AcrossYour Fitness Business?
Book a free 30-minute demo and see how Sahaj HR works for gyms, studios, and multi-location fitness brands.
No credit card required · 14-day free trial · info@altswitch.ae