HR Software Built forCreative Teams & Agencies
Sahaj HR helps marketing and advertising agencies manage project-based teams, freelance talent, client-aligned timesheets, and payroll — all in one platform built for the pace of agency life.
Active This Week
4 Projects · 18 Staff
Team Allocation
Sara K.
Art Director · Nike MENA · 32h
James T.
Copywriter · Unilever · 28h
Aisha R.
Account Manager · Multi-client · 40h
Leo M.
Designer · Available · 10h
4
Projects
84%
Utilised
3
Freelancers
600+
Employees managed
8
Branches in one view
25
Departments managed
0
Compliance gaps
Active projects
4 live
Cost tracked
Clients tracked
Why Sahaj HR
Map Every Personto Every Client
Most agencies manage their people with tools built for other businesses. Sahaj HR gives you project cost centres, mixed payroll types, and compliance across jurisdictions — in one platform.
Project cost centre tracking maps staff time to specific client accounts — see exactly where your payroll is going.
Permanent, freelance, and contractor staff managed in one system with separate pay rules for each.
Leave calendar with team-wide visibility so campaign managers spot conflicts before they cause a crisis.
Multi-jurisdiction compliance — UAE, UK, and India employment law handled without separate admin processes.
Compliance & Onboarding
NDAs, Contracts &Compliance — Sorted
Onboarding a creative takes longer than it should — NDAs get missed, tool access lists never get completed, and brand guides sit in someone's inbox. Sahaj HR fixes the process so nothing falls through.
NDA tracking and document sign-off built into every onboarding checklist — no chasing required.
Contract storage with automatic expiry reminders across UAE, UK, and India jurisdictions.
Right-to-work checks integrated into onboarding so compliance gaps never reach an audit.
Structured exit interviews for every departing employee — capture the reason, every time.
Compliance
0 gaps
Docs always current
Multi-jurisdiction
Payroll cost
By client
Real-time reports
Analytics live
Analytics & Reporting
Headcount, Payroll &Cost — All Visible
Finance teams and MDs need numbers by client, department, and project — not a single payroll total. Sahaj HR gives you the reporting layer that agency finance actually needs.
Headcount by team, payroll summaries, and leave trends — all exportable from one dashboard.
Client-aligned cost reporting lets finance teams see exactly what each account is costing in people hours.
Turnover analysis by department helps agency owners understand where attrition is hitting hardest.
Custom exports to CSV and Excel so your existing finance workflows don't need to change.
The Challenge
Why Agency HR Is Harder Than Most Industries
Marketing and advertising agencies operate in constant flux — client accounts come and go, project teams form and dissolve, freelancers sit alongside permanent staff, and the pressure to deliver never lets up. Most agencies try to manage their people with tools designed for other businesses. Sahaj HR is built for yours.
Project teams shift constantly — the same person works across five client accounts at once.
Cost centre and project tracking that maps staff time to specific client accounts.
Platform Features
Everything Your Agency HR Needs
From boutique creative studios to full-service agencies across multiple markets, Sahaj HR handles the people complexity that comes with project-based, client-driven work.
Project & Cost Centre Tracking
Assign staff to client accounts and projects, track time allocation, run cost-per-project reports.
- Assign staff to client accounts & projects
- Track time allocation per project
- Cost-per-project reports
- Multi-client utilisation view
Attendance & Timesheets
Flexible clock-in, remote and hybrid attendance logging, timesheet approvals.
- Flexible clock-in/out
- Remote and hybrid attendance logging
- Timesheet approvals
- Overtime tracking
Payroll Processing
Permanent, freelance, and contractor payroll in one run — with multi-currency support.
- Permanent, freelance & contractor payroll
- Multi-currency support
- Payslip generation & delivery
- Statutory deduction calculations
Leave & Absence Management
Team leave calendar, conflict alerts during campaign periods, approval workflows.
- Team-wide leave calendar
- Campaign period conflict alerts
- Approval workflows
- Absence trend reporting
Onboarding & Offboarding
NDA tracking, tool access checklists, induction sign-off, structured exit interviews.
- NDA tracking & sign-off
- Tool access checklists
- Induction sign-off
- Structured exit interviews
Document & Compliance
Contract storage, expiry reminders, right-to-work checks, multi-jurisdiction support.
- Contract storage & version control
- Expiry reminders
- Right-to-work checks
- Multi-jurisdiction support
Performance Management
Quarterly and annual review cycles, goal setting, peer feedback, disciplinary records.
- Quarterly & annual review cycles
- Goal setting per role
- Peer feedback
- Disciplinary record management
Staff & Org Structure
Department and team hierarchy, reporting lines, role management across practice areas.
- Department & team hierarchy
- Reporting line management
- Role management across practice areas
- Headcount by department
Analytics & Reporting
Headcount by team, payroll summaries, leave trends, turnover analysis, custom exports.
- Headcount by team & department
- Payroll summaries
- Leave trends & turnover analysis
- Custom exports
Who Uses It
Built for Every Role in Your Agency
Agency Owners & MDs
Real-time visibility of headcount, payroll costs, and team utilisation across every practice area.
HR & Operations Managers
Run onboarding, manage compliance documents, process payroll for mixed staff types — without spreadsheets.
Account Directors
See who's available, flag leave conflicts during campaign delivery, and approve time-off requests quickly.
Finance Teams
Client-aligned cost reporting, payroll summaries, and budget tracking by department or project.
Freelance Coordinators
Manage freelancer contracts, track project assignments, and process payments separately from permanent payroll.
Real Results · Case Study
ICS HR Team — UK & UAE600+ Employees, 8 Branches
ICS HR Team manages over 600 employees across UK & UAE branches entirely on Sahaj HR. Their multi-location, multi-department structure mirrors the complexity marketing and creative agencies face — teams organised by function, staff working across multiple accounts, and HR admin that needed to keep pace without slowing people down.
Before Sahaj HR
- HR across all branches managed with separate spreadsheets per location
- Document expiry alerts tracked manually — compliance gaps were common
- No single view of team availability or headcount across departments
After Sahaj HR
- All 8 branches and 25 departments managed from one central HR dashboard
- Automated compliance alerts prevent document expiry gaps
- Real-time team visibility — headcount, attendance, and approvals in one place
“Sahaj HR gave us the visibility we never had — across every branch, in real time.”
— HR Lead, ICS HR Team
8 branches
Managed from one dashboard
600+
Employees across UK & UAE
25 depts
All in one central HR dashboard
0 gaps
Compliance documents missed
Getting Started
Up and Running in 3 Simple Steps
Book a Free Demo
30 minutes — we'll walk through the platform with your agency size, team structure, and staff mix in mind.
Onboarding Setup
We configure your departments, practice areas, employee types, pay structures, and project cost centres.
Go Live
Your team clocks in, payroll runs cleanly, and HR admin stops interrupting creative work.
Pricing
Simple, Per-Employee Pricing — No Hidden Costs
Pay only for the staff you have. Scale up as your team grows. All plans include a 14-day free trial — no credit card required.
Starter
Up to 30 staff
- Core HR
- Attendance
- Leave Management
Growth
31–150 staff
- Everything in Starter
- Payroll Processing
- Project Tracking
- Performance Management
Enterprise
150+ staff
- Full platform access
- Multi-currency support
- Dedicated onboarding support
All plans include: 14-day free trial · No credit card required · Guided onboarding · Email support
Ready to Bring Your Agency HRInto One Place?
Book a free 30-minute demo and see how Sahaj HR works for marketing teams, creative agencies, and multi-market ad businesses.
No credit card required · 14-day free trial · info@altswitch.ae