01
Shift Management
- Visual drag-and-drop rota builder
- Create recurring shifts (e.g., Monday breakfast service)
- Assign staff by role — waiters, chefs, bartenders
- Copy last week's rota in one click
- View coverage gaps before publishing the rota
Restaurants Industry
HR That Keeps Up with Service Hours
Running a restaurant, café, or food service business means juggling split shifts, last-minute callouts, tip distribution, and high staff turnover. Sahaj HR takes the chaos out of scheduling, attendance, and payroll.
89 staff tracked across 5 locations Shift swaps approved in one tap Payroll processing cut by 80%
Today's Shift OverviewLive
Total Staff on Rota
89 Staff
72 On Shift17 Off Today
Staff by Role
Front of House34
Kitchen Staff28
Bar & Drinks15
Delivery Drivers12
Callouts
2
Swaps
5
Certs Due
3
Common Challenges
Why Restaurant HR Is Different
Hospitality moves faster than any other industry. Generic HR software wasn't built for split shifts, last-minute callouts, and tip-based payroll:
- ✗A server calls in sick 30 minutes before service — no quick way to find coverService disruptions, frustrated customers, and overworked remaining staff
- ✗Handwritten sign-in sheets go missing during rush hourPayroll disputes, inaccurate timesheets, and hours of manual reconciliation every month
- ✗Tips, overtime, and different pay rates for weekdays vs weekends calculated manuallyError-prone calculations, staff complaints about wrong pay, and accounting headaches every cycle
- ✗Food safety certificates expire unnoticed — allergy training not documentedFailed EHO inspections, fines, and reputational damage from avoidable compliance gaps
Sahaj HR Solution
Staff request shift swaps through the mobile app — managers approve with one tap, rota updates instantly
GPS-enabled mobile clock-in ensures staff are on-site. Real-time visibility of who's in, late, or on break
Automated payroll with custom rules for tips, service charges, split shifts, and overtime rates
Automated renewal reminders with digital training logs and instant compliance reports for inspections
8 Powerful Features
Built for Restaurants & Hospitality
Every feature built around the real demands of shift-based teams — from last-minute rota changes to food hygiene compliance.
02
Mobile Clock-In/Out
- Staff clock in via mobile app with GPS verification
- Automatic break tracking throughout the shift
- Late arrival alerts sent to managers instantly
- Export timesheets for payroll processing
- Works on any smartphone — no hardware needed
03
Shift Swap Requests
- Staff request swaps directly in the app
- Managers approve or reject with one tap
- System checks for conflicts (overtime, role qualifications)
- Automatic rota update and staff notifications
- Full audit trail of all swap approvals
04
Payroll Automation
- Calculate wages based on clocked hours and role rates
- Add tips, service charges, and Sunday rate uplifts
- Export to Xero, QuickBooks, or your payroll provider
- Handles mixed hourly rates for FOH and BOH staff
- Eliminates manual calculations and pay disputes
05
Digital Onboarding
- New hires upload right-to-work docs via secure portal
- Track bank details, emergency contacts, and uniform issue
- Food hygiene training completion linked to first shift
- Managers track onboarding progress at a glance
- Exit process: collect uniform, final pay, archive records
06
Certificate Tracking
- Store food hygiene, allergy training, and personal license docs
- Automated 30/60/90-day expiry alerts for every certificate
- Compliance dashboard — see who needs renewal instantly
- Block scheduling for staff with expired certifications
- Generate EHO audit reports in minutes
07
Holiday Management
- Staff request holidays via mobile app
- Managers see remaining allowance before approving
- System blocks approved leave from shift scheduling automatically
- Accrual tracking for part-time and seasonal workers
- Prevents conflicting holiday bookings across the team
08
Anonymous Feedback
- Secure channel for staff to report concerns without fear
- Covers kitchen safety, harassment, and unpaid wage issues
- Management gets alerts without seeing reporter identity
- Track investigation status and resolution notes
- Exportable logs for HR or legal submissions
Real-World Result
Case Study: Pizza Chain Cuts Payroll Time by 80%
5 locations, 120+ staff, and 12+ hours of manual payroll every week. Here's what happened after switching to Sahaj HR.
01
The Challenge
- 5-location pizza chain — 120+ staff across drivers, kitchen, and front counter
- Spending 12+ hours per week on manual payroll from paper timesheets
- Monthly wage disputes and zero real-time attendance visibility
02
Moving to Sahaj HR
- Mobile clock-in deployed across all 5 branches in one week
- Kitchen, delivery, and counter staff clock in via app on arrival for each shift
03
System Goes Live
- Managers approve hours weekly directly from their phone
- System auto-calculates wages, overtime, and delivery mileage allowances
04
The Result
- Payroll processing cut from 12 hours to 2 hours per week
- Zero wage disputes since implementation
- AED 8,000 annual savings on admin time alone
Getting Started
01
Book a Free Demo
We'll show you how Sahaj HR handles shift rotas, attendance, and payroll for restaurant teams in a 30-minute session.
02
Tell Us About Your Setup
Single site or multi-site, front/back-of-house split, tipping structure, and which payroll provider you use.
03
We Configure Your System
Shift templates, pay rates by role, and compliance tracking for food safety certs — built for your exact workflow.
04
Go Live in 1–2 Weeks
Managers trained on rota building, staff on the mobile app. Most restaurant teams are fully live within two weeks.
Who Uses This
Sahaj HR Across Food & Hospitality
Fine Dining & Casual Chains
Multi-site rotas, server performance tracking, and head chef schedule management from one dashboard
Quick Service & Fast Food
High-turnover teams, part-time students, and flexible hourly shifts — all managed in one system
Cafés & Coffee Shops
Barista scheduling, split shifts, and tip pooling for small but busy front-of-house teams
Catering Companies
Event-based staff deployment, transport allowances, and variable shift lengths tracked digitally
Pubs & Bars
Personal license copies, cellar staff hours, and door security shift management in one place
Sectors We Serve
- 01Fine dining restaurants
- 02Fast food & quick service
- 03Cafés & coffee shops
- 04Catering & events
- 05Pubs & bars
- 06Hotel food & beverage
- 07Ghost kitchens & delivery brands
Why Sahaj HR
Why Restaurants & Cafés Choose Sahaj HR
Complex Shifts, Simplified
Breakfast, lunch, dinner, split shifts, and kitchen crews — one visual rota for all of them. Copy last week in one click.
Real-Time Attendance
GPS clock-in from floor or kitchen. Know exactly who's on shift, who's late, and who called out — live from your phone.
Payroll Done Right
Tips, overtime, Sunday rates, and mixed hourly pay — calculated automatically. Export to Xero, QuickBooks, or your provider.
Compliance by Default
Food safety certs, allergy training, EHO inspections — automated alerts and digital logs keep you audit-ready always.
Already Proven
Built on a platform managing 617 employees across 8 branches. Live, tested, and built for the reality of shift-based teams.
Simple Pricing for Hospitality Teams
From AED 2.50 per employee per month
14-day free trial — no credit card required
Unlimited shifts, clock-ins & document storage
Free training for your management team
Common Questions
Frequently Asked Questions
Ready to Simplify Restaurant HR?
Book a Free Demo —
Built for Your Restaurant Team
We'll show you exactly how Sahaj HR handles shift rotas, GPS attendance, payroll automation, and food safety compliance — configured for your specific setting.
Visual rota builder with one-click shift copy GPS clock-in — no hardware, works on any phone Automated payroll with tips and overtime rules Food hygiene cert tracking and EHO audit reports
No commitment required 14-day free trial Go live in as little as 2 weeks
Dubai:+971 4 341 4704 · Email:info@altswitch.ae · Web: sahaj-hr.hibban.in