HR That MaximizesMission Impact
Non-profits operate with lean teams, tight budgets, and a mix of paid staff, volunteers, and project-based workers. Sahaj HR helps you manage everyone efficiently — so you can spend less time on admin and more time delivering your mission.
This Week
3 Programs · 35 Volunteers
Upcoming Shifts
Emma S.
Mentor · Sat 10:00
David K.
Food Bank · Sun 09:00
Priya L.
Youth Support · Fri 14:00
James O.
Admin Support · Mon 09:00
35
Volunteers
100%
DBS current
312h
Hrs this month
35+
Volunteers managed
15 hrs
Admin saved per week
100%
Safeguarding compliance
10 min
Grant report generation
Grant report
10 min
vs 2 days before
Grants tracked
Why Non-Profits Need Sahaj HR
One System forStaff & Volunteers
Most non-profits manage their people across disconnected tools. Sahaj HR brings everything into one system built for the complexity of charity operations.
Manage volunteers and paid staff in one system — track hours, roles, certifications, and availability.
Store safeguarding checks, DBS certificates, and volunteer training records securely.
Simplify grant reporting with volunteer hour logs, project timesheets, and staff allocation reports.
Onboard trustees, board members, and temporary project staff with digital workflows.
Track expenses, mileage claims, and reimbursements for volunteers and field workers.
Safeguarding & Compliance
DBS, Safeguarding &Compliance — Covered
Charity Commission inspections and funder requirements demand airtight compliance records. Sahaj HR stores every certificate, training record, and document in one place — with automatic alerts before anything lapses.
DBS certificates and safeguarding training stored digitally — no more filing cabinets or email attachments.
Automatic expiry alerts sent 60 days before DBS or safeguarding training needs renewal.
Compliance dashboard shows who is due for renewal before inspections — not after.
ID verification, reference records, and right-to-work checks all stored alongside volunteer profiles.
Compliance
100%
DBS current
Auto-alerts on
Built for Every Community
One Platform.Every Non-Profit.
From small charities with 2 staff and 50 volunteers, to large foundations managing hundreds of workers across multiple programs — Sahaj HR scales with your mission and keeps every person, program, and compliance record in one place.
Multi-site support for organizations operating across different locations or boroughs.
Separate dashboards for paid staff, volunteers, and trustees — each with the right level of access.
Customizable project and grant tags so every hour worked maps back to a funding stream.
Role-based permissions so trustees see board records, volunteers see their shifts, and managers see everything.
Admin saved
70%
per week
All org types covered
Common Challenges We Solve
Why Non-Profit HR Is Uniquely Complex
Non-profits operate with lean teams, tight budgets, and a mix of paid staff, volunteers, and project-based workers — all with different compliance requirements and reporting obligations.
Volunteer rotas are managed in WhatsApp groups or Excel. You don't know who's available this weekend, who's completed safeguarding training, or how many hours each volunteer has contributed this year.
Centralized volunteer database with availability tracking, shift scheduling, and hour logging. Volunteers can sign up for shifts via mobile app. Generate volunteer hour reports for grant applications in one click.
Key Features for Non-Profits
Everything Your Non-Profit Needs
From volunteer management and grant reporting to safeguarding compliance and trustee records — Sahaj HR handles the complexity so your team can focus on the mission.
Volunteer Management
Separate profiles for volunteers vs paid staff, track availability, skills, and log hours for grant reporting.
- Separate volunteer & staff profiles
- Availability and skills tracking
- Shift sign-up via mobile app
- Volunteer hour logs for grant reporting
Safeguarding & DBS Tracking
Store DBS certificates, training records, and set automatic renewal reminders.
- DBS certificate storage
- Safeguarding training completion dates
- Automatic renewal reminders (60 days)
- Compliance status dashboard
Project-Based Time Tracking
Tag hours to specific grants, programs, or campaigns and generate funder reports.
- Tag hours to grants & programs
- Staff and volunteer time allocation
- Cost-per-project breakdowns
- Funder-ready report exports
Digital Onboarding
New volunteers and staff complete forms online, upload documents, and e-sign policies.
- Online forms & document upload
- Right-to-work verification
- E-sign policies (data protection, code of conduct)
- Onboarding completion tracking per person
Expense & Mileage Claims
Volunteers and staff submit expenses via mobile app — managers approve online.
- Mobile expense submission
- Receipt attachment & mileage logging
- Online approval workflow
- Export to finance system
Trustee & Board Management
Separate section for trustees — store declarations of interest, meeting attendance, and appointment terms.
- Declarations of interest storage
- Meeting attendance records
- Appointment term tracking
- Trustee training records
Holiday & Absence Tracking
Staff request holidays via self-service portal. Managers see team calendar before approving.
- Self-service holiday requests
- Team calendar visibility
- Accrual tracking for part-time staff
- Sick & compassionate leave logging
Reporting & Analytics
Volunteer hours, training completion, safeguarding compliance, and custom funder exports.
- Volunteer hours by month/project
- Training completion rates
- Safeguarding compliance status
- Export to Excel or PDF
Who Uses It
Built for Every Type of Non-Profit
Charities & Foundations
Manage paid staff, volunteers, trustees, and grant-funded project workers from one system.
Community Organizations
Track volunteer rotas for youth clubs, community centers, food banks, and befriending schemes.
Social Enterprises
Blend paid staff and volunteer management with project-based time tracking for impact reporting.
Advocacy & Campaign Groups
Coordinate field workers, event volunteers, and remote activists with mobile-friendly tools.
Faith-Based Organizations
Manage staff, congregation volunteers, and safeguarding compliance for working with children and vulnerable adults.
Real Results · Case Study
Youth Charity Saves15 Hours Per Week on Admin
A youth mentoring charity had 4 paid staff and 35 volunteer mentors. Volunteer rotas were managed via WhatsApp. DBS checks were in a shared drive with no expiry tracking. Grant reporting required manually counting volunteer hours from Excel timesheets.
Before Sahaj HR
- Volunteer rotas managed via WhatsApp
- DBS checks in shared drive — no expiry tracking
- Grant reports took 2 days to compile manually
After Sahaj HR
- Volunteers log mentoring hours via mobile app
- DBS expiry alerts sent automatically
- All hours tagged to National Lottery grant
“Grant reports generated in 10 minutes instead of 2 days. Volunteer retention improved — the app made coordination so much easier.”
— Operations Lead, Youth Mentoring Charity
15 hrs
Per week saved on admin
100%
Volunteer safeguarding compliance
10 min
To generate a grant report
Improved
Volunteer retention via mobile app
Getting Started
Up and Running in 4 Simple Steps
Book a Free Demo
Tailored to non-profits — we'll show you volunteer management, grant reporting, and safeguarding compliance features.
Tell Us About Your Org
Number of staff, volunteers, active grants/projects, and biggest HR pain points.
We Configure the System
Set up volunteer categories, project tags, DBS expiry alerts, and report templates for your funders.
Go Live
Your team and volunteers get trained. Most organizations are fully operational within 1–2 weeks with ongoing support included.
Pricing
Affordable Pricing for Charities
We understand non-profits operate on tight budgets. Pay only for paid staff headcount — volunteers are included at no extra cost.
Starter
Up to 20 paid staff
- Core HR & Document Storage
- Volunteer Management
- Attendance & Leave Tracking
- Unlimited volunteers free
Growth
21–100 paid staff
- Everything in Starter
- Grant & Project Time Tracking
- Safeguarding & DBS Dashboard
- Expense & Mileage Claims
- 20% charity discount
Enterprise
100+ paid staff
- Full platform access
- Trustee & Board Management
- Multi-location support
- Dedicated onboarding & training
Volunteers included free (unlimited) · 20% charity discount for registered charities · No setup fees · 30-day free trial · Free onboarding and training
Ready to Spend Less Time on Adminand More Time on Your Mission?
Book a free demo tailored to non-profits and see how Sahaj HR handles volunteer management, grant reporting, and safeguarding compliance.
Ask about our 20% charity discount.
30-day free trial · No credit card required · info@altswitch.ae