Sahaj HR
HR Module

People Records, Onboarding & Attendance for Complex Teams

From the first day of hire to exit interviews — manage every employee touchpoint in one unified system built for real-world complexity.

617 employees managed live at icshour.com 8 UK branches — one unified dashboard From hire to exit — every touchpoint covered
HR OverviewLive

Total Workforce

617 Employees

360 Active258 Ex-Employees

Headcount by Department

Operations142
Construction98
Warehouse67
Admin & Finance53

Branches

8

Departments

25

Job Titles

22

The Problem

Why HR Feels Like a Full-Time Job

Managing people shouldn't mean drowning in spreadsheets and paperwork. But for most businesses, it does:

  • ✗
    Employee records scattered across Excel files, emails, and filing cabinetsHours wasted searching for contracts, visa expiry dates, or training certificates
  • ✗
    Missed document renewals (work permits, passports, certifications)Compliance violations, fines, or employees unable to work
  • ✗
    Managing multi-branch teams (8 branches, 25 departments, 600+ employees)No visibility across locations — each branch operates in silos
  • ✗
    Onboarding new hires with incomplete or unsigned documentsLegal risks and poor first impressions for new employees
  • ✗
    Tracking attendance across shifts, branches, and remote workersPayroll errors from manual tracking and no clear audit trail
HR team management

Sahaj HR solves all of this — out of the box

All employee data in one place — contracts, documents, history, and more
Automated expiry reminders sent 90, 60, and 30 days in advance
Real-time dashboards showing staff across all branches, departments, and titles
Track unsigned documents with the 'Not Signed Doc Report' module
Digital attendance system linked directly to payroll — NEW module included

15 Powerful Modules

What's Inside the Sahaj HR Module

Based on our live deployment at ICS HR Team (icshour.com) — these tools are already managing 617 employees across 8 UK branches.

01

Dashboard & Real-Time Analytics

  • Active employees, ex-employees, and total headcount
  • Breakdown by branch, department, and job title
  • Real-time stats updated automatically
  • Visual charts for workforce trends and turnover
02

Staff / Employee Management

  • Personal details, employment history, salary info
  • Upload contracts, certifications, visa copies
  • Quick search and filter by name, branch, department
  • Role, department, and reporting manager
03

Ex-Employees & Exit Interviews

  • Last working day, exit reason, final settlement
  • Exit interview notes and feedback archived
  • Records for compliance and rehire reference
  • Automatic archival when marking employee as Exited
04

Document Expiry Alerts

  • Track work permits, visas, passports, certifications
  • Automated reminders at 90, 60, and 30 days
  • Reports by branch or department
  • Reduce compliance risk and last-minute scrambles
05

Unsigned Document Report

  • Track who hasn't signed contracts, policies, or handbooks
  • Generate outstanding signature reports
  • Send automated reminders for pending signatures
  • Reduce legal exposure from incomplete onboarding
06
NEW

Attendance

  • Digital clock-in / clock-out system
  • Track late arrivals, early departures, and absences
  • Attendance data linked directly to payroll
  • Multi-branch and shift support
07
NEW

Reminder

  • Probation period endings
  • Annual performance reviews
  • Contract renewals or end dates
  • Email or in-app notifications
08

Holidays & Absences

  • Employees request leave through the system
  • Managers approve or reject with one click
  • Track annual leave, sick days, and unpaid time
  • Company-wide holiday calendar for UAE and UK
09

Assets / PPE Management

  • Laptops, phones, tools, safety equipment, vehicles
  • Asset assignment and return history
  • Maintenance schedules and condition tracking
  • Alerts when assets are due for return
10

Performance & Toolbox Talk

  • Record performance reviews and ratings
  • Set goals, track progress, add manager notes
  • Toolbox Talk for safety briefings (construction, field)
  • Full audit trail for regulatory inspections
11

Events & Announcements

  • Post company-wide announcements instantly
  • Schedule events and training sessions
  • Employees can RSVP and receive calendar reminders
  • Broadcast urgent updates to all staff
12

Cost Center Split

  • Split salaries across multiple cost centers
  • Track employee time by department or client
  • Generate cost reports for budgeting and invoicing
13

Staff Email & Anonymous Messages

  • Send emails to employees directly from the system
  • Employees send anonymous messages to HR
  • Build a culture of transparency and open feedback
  • Perfect for whistleblowing or suggestions
14

Company Documents

  • Upload handbooks, policies, and procedures
  • Accessible to all staff in one secure location
  • Track who has viewed or downloaded each document
  • Version control for policy updates
15

PPT / Forklift Check

  • Daily pre-operation checks for machinery
  • Digital checklists replace paper forms
  • Flag defects and assign repair tasks
  • Compliance-ready records for health and safety audits

Who Is This For

Built for Businesses With Real-World Complexity

SMEs & Enterprises

50–600+ employees across multiple branches, departments, and job roles

Multi-Location Teams

Dubai, Abu Dhabi, UK cities, or India with centralized HR needs

Staffing Agencies

Hundreds of temporary workers with high turnover, document expiries, and compliance

Compliance-Heavy Industries

Construction, warehousing, logistics — where safety certifications are mandatory

Pricing

Flexible Pricing, No Surprises

Sahaj HR is priced flexibly — per employee per month, subscription-based, or a one-off payment with a monthly fee. You only pay for what you use.

Per Employee / Month

Scale up or down as your team grows

Subscription Based

Predictable monthly cost, no surprises

One-Off + Monthly Fee

Own the setup, pay a small monthly fee

No upfront setup fees No long-term contracts — cancel anytime Free trial available
Visit Pricing Page

Already Live and Proven

Sahaj HR Isn't a Concept — It's a Working Product

Currently deployed at ICS HR Team (icshour.com). We've already solved the complex problems you're facing.

617

Total Employees

360 active + 258 ex-employees

8

UK Branches

Centrally managed from one dashboard

25

Departments

Full visibility across all cost centers

22

Job Titles

Granular workforce categorization

90

Day Reminders

Automated expiry alerts before deadline

15

HR Modules

All in one unified platform

Common Questions

Frequently Asked Questions

Ready to See It in Action?

From Hire to Retire —
Every People Process, One Platform

Book a 30-minute demo and we'll show you exactly how Sahaj HR handles your employee records, multi-branch attendance, compliance reporting, and automated alerts.

No pushy sales — just a genuine conversation See live data from our deployment Custom demo tailored to your industry
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