Sahaj HR
IT Module

Asset Management, Access Control & Onboarding Workflows

Track every laptop, phone, and system login across your entire team — from Day 1 to their last day.

286 assets tracked across 8 branches Day 1-ready onboarding checklists Zero-risk offboarding — revoke access instantly
IT OverviewLive

Total Assets Tracked

286 Assets

274 Active12 In Repair

Assets by Category

Laptops & Desktops124
Mobile Devices87
Safety Equipment52
Tools & Vehicles23

Licenses

42

Systems

8

Pending

3

The Problem

Why IT Management Becomes a Nightmare

When your team grows beyond 50 people, IT gets messy fast:

  • ✗
    No idea who has which laptop, phone, or equipmentLost assets, unreturned equipment, and insurance claim chaos
  • ✗
    Ex-employees still have system access weeks after leavingSecurity breaches, data leaks, and compliance violations
  • ✗
    New hires wait days for laptops, email accounts, and system loginsPoor first impressions and lost productivity from Day 1
  • ✗
    Managing software licenses and user permissions across teamsOverpaying for unused licenses or unauthorized software installs
  • ✗
    Tracking device warranties and service contractsPaying for out-of-warranty repairs when coverage was still active
IT team collaboration
Full asset register linked to each employee — know who has what, always
Automated offboarding checklist — revoke all access on exit day
Onboarding checklist with IT setup tasks — ready before their start date
Role-based access control (RBAC) — grant permissions by job role
Store warranty dates and service contracts — get alerts before expiry

8 Powerful Modules

What's Inside the Sahaj HR IT Module

Complete visibility and control over your tech infrastructure — from the first asset issued to the last system access revoked.

01

Asset Management

  • Laptops, phones, tools, vehicles, safety equipment
  • Serial number, model, make, purchase date
  • Who has it now + full assignment history
  • Warranty expiry and service contract alerts
  • Condition status and photo uploads for insurance
02

Access Control & Role-Based Permissions

  • Create roles (Admin, HR Manager, Dept Head, Employee)
  • Assign permissions by module
  • Branch-level access (UK managers can't see Dubai payroll)
  • Restrict sensitive data — passports, bank details
  • Audit trail — track who accessed what and when
03

Onboarding Workflows

  • Pre-boarding checklist triggered automatically
  • IT tasks: laptop, email, system accounts
  • HR tasks: contract, documents, orientation
  • Assign task owners with deadlines
  • Track progress visually (e.g., 7/10 tasks done)
04

Offboarding Workflows

  • Triggered when employee is marked as Exited
  • IT: revoke access, collect devices, disable email
  • HR: exit interview, final pay, experience letter
  • Track asset returns — laptop, ID badge, access card
  • Alerts for incomplete tasks on last working day
05

System Access Tracking

  • Document access to Google Workspace, Slack, CRM, ERP
  • Track which systems need revoking on exit
  • Generate access reports for security audits
  • Link system access to job roles for templates
06

Software License Management

  • Track M365, Adobe, Slack, Zoom subscriptions
  • Assign licenses to employees and monitor usage
  • Alerts when licenses are about to expire
  • Reclaim licenses from ex-employees instantly
  • Cost reports by department or branch
07

Maintenance & Repair Tracking

  • Log device repairs and service requests
  • Track status (sent for repair, waiting, returned)
  • Link repairs to warranty to avoid unnecessary costs
  • Schedule preventive maintenance (forklifts, vehicles)
  • Upload service invoices and repair receipts
08

Reports & Dashboards

  • Asset inventory — what we own, where it is, who has it
  • Warranty expiry forecast (next 90 days)
  • Unreturned equipment from ex-employees
  • Software license usage vs. available seats
  • Access control audit — who accessed what and when

A Real Example

How It Works: Sarah Joins Your Team

Sarah joins your Dubai office as a Marketing Manager on Monday. Here's what Sahaj HR does automatically.

Phase 1 — Sarah Joins
01

HR Adds Sarah to the System

  • Enter name, role, department, start date
  • Sahaj HR automatically triggers the onboarding checklist
02

IT Gets Notified

  • IT tasks appear: Order laptop, set up email, create accounts
  • Deadline set: all tasks must be completed before her start date
03

Assets Are Assigned

  • MacBook Pro logged with serial number and warranty
  • Asset assigned to Sarah, task marked Completed
04

Access Is Granted

  • Email, Drive, Slack, Canva accounts created
  • Permissions set by "Marketing Manager" role template
05

Sarah's First Day Is Seamless

  • Laptop, email, and tools are ready on arrival
  • No waiting, no delays, no confusion
Phase 2 — Sarah Resigns (2 years later)
06

Offboarding Checklist Activates

  • HR marks Sarah as Exited with last working day
  • Sahaj HR generates the full offboarding task list
07

IT Revokes Access & Collects Equipment

  • Email disabled, Slack/Canva/Drive access revoked
  • Laptop collected — marked as Returned in the system
08

Audit Trail Complete

  • Employment record archived for compliance
  • All access revocations logged with timestamps
  • Asset history updated and ready for the next hire

Who Needs This

Built for Companies That Can't Afford IT Chaos

50+ Employee Companies

Struggling to track who has what equipment across growing teams

Multi-Location Operations

Dubai, UK, India — centralized IT visibility from one dashboard

Equipment-Issuing Companies

Issue laptops, phones, or tools and need full assignment history

High-Turnover Industries

Staffing agencies, construction, logistics — fast onboarding/offboarding

Compliance-Heavy Businesses

Need timestamped audit trails for data access and security certs

Scaling Tech Teams

Growing fast and need role-based permissions before it gets chaotic

The Business Case

Why This Matters to Your Bottom Line

Reduce Security Risks

Ex-employees with active access = data breach waiting to happen. Automated offboarding = zero risk.

Save Money

Stop paying for unused software licenses. Track warranties. Recover unreturned equipment faster.

Better First Impressions

New hires arrive to ready equipment and working accounts — not an awkward 'wait 3 days for IT' situation.

Compliance Ready

When auditors ask 'who had access to this data?', you have timestamped logs. No guesswork.

Accountability

Know exactly who has company property. No more 'I don't remember who had the spare laptop' conversations.

Common Questions

Frequently Asked Questions

See It in Action

From Day 1 to Last Day —
Every Asset & Access, Accounted For

Book a 30-minute demo. We'll show you how to track assets across 600+ employees, make onboarding seamless, and ensure no ex-employee retains access after their last day.

No commitment required See live asset tracking in action Custom demo for your industry
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