01
Asset Management
- Laptops, phones, tools, vehicles, safety equipment
- Serial number, model, make, purchase date
- Who has it now + full assignment history
- Warranty expiry and service contract alerts
- Condition status and photo uploads for insurance
IT Module
Asset Management, Access Control & Onboarding Workflows
Track every laptop, phone, and system login across your entire team — from Day 1 to their last day.
286 assets tracked across 8 branches Day 1-ready onboarding checklists Zero-risk offboarding — revoke access instantly
IT OverviewLive
Total Assets Tracked
286 Assets
274 Active12 In Repair
Assets by Category
Laptops & Desktops124
Mobile Devices87
Safety Equipment52
Tools & Vehicles23
Licenses
42
Systems
8
Pending
3
The Problem
Why IT Management Becomes a Nightmare
When your team grows beyond 50 people, IT gets messy fast:
- ✗No idea who has which laptop, phone, or equipmentLost assets, unreturned equipment, and insurance claim chaos
- ✗Ex-employees still have system access weeks after leavingSecurity breaches, data leaks, and compliance violations
- ✗New hires wait days for laptops, email accounts, and system loginsPoor first impressions and lost productivity from Day 1
- ✗Managing software licenses and user permissions across teamsOverpaying for unused licenses or unauthorized software installs
- ✗Tracking device warranties and service contractsPaying for out-of-warranty repairs when coverage was still active
Sahaj HR solves all of this — out of the box
Full asset register linked to each employee — know who has what, always
Automated offboarding checklist — revoke all access on exit day
Onboarding checklist with IT setup tasks — ready before their start date
Role-based access control (RBAC) — grant permissions by job role
Store warranty dates and service contracts — get alerts before expiry
Assets tracked
286
274 active · 12 in repair
Full asset register
Asset Management
Know Exactly Who Has What
Every laptop, phone, tool, and vehicle linked to the person who has it. Full assignment history, warranty dates, and repair tracking — no more lost assets or insurance claim chaos.
- Serial number, model, purchase date — every detail stored
- Full assignment history — who had it, when, for how long
- Warranty expiry and service contract alerts (90/60/30 days)
- Condition tracking with photo uploads for insurance claims
Onboarding Workflows
Day 1 Ready — Before They Walk In
The moment HR adds a new hire, IT gets the checklist automatically — laptop ordered, email created, system accounts set up, all before Day 1. No delays, no confusion.
- Pre-boarding checklist triggered automatically on hire
- IT tasks: order laptop, set up email, create system accounts
- Assign task owners with deadlines and track progress
- Role-based access templates — permissions ready by job title
Setup time
Day 1
Everything ready
Auto-triggered checklist
Access risk
Zero
On exit day
Instant access revoke
Offboarding & Access Control
Offboard in Minutes, Not Days
Mark an employee as Exited — Sahaj HR instantly triggers the full offboarding checklist. Email disabled, Slack revoked, laptop collected, audit trail complete. No ex-employee keeps access.
- Offboarding checklist activates the moment employee is marked Exited
- IT tasks: disable email, revoke Slack/Drive/CRM access
- Asset collection tracked — laptop marked as Returned
- Timestamped audit logs for every access revocation
8 Powerful Modules
What's Inside the Sahaj HR IT Module
Complete visibility and control over your tech infrastructure — from the first asset issued to the last system access revoked.
02
Access Control & Role-Based Permissions
- Create roles (Admin, HR Manager, Dept Head, Employee)
- Assign permissions by module
- Branch-level access (UK managers can't see Dubai payroll)
- Restrict sensitive data — passports, bank details
- Audit trail — track who accessed what and when
03
Onboarding Workflows
- Pre-boarding checklist triggered automatically
- IT tasks: laptop, email, system accounts
- HR tasks: contract, documents, orientation
- Assign task owners with deadlines
- Track progress visually (e.g., 7/10 tasks done)
04
Offboarding Workflows
- Triggered when employee is marked as Exited
- IT: revoke access, collect devices, disable email
- HR: exit interview, final pay, experience letter
- Track asset returns — laptop, ID badge, access card
- Alerts for incomplete tasks on last working day
05
System Access Tracking
- Document access to Google Workspace, Slack, CRM, ERP
- Track which systems need revoking on exit
- Generate access reports for security audits
- Link system access to job roles for templates
06
Software License Management
- Track M365, Adobe, Slack, Zoom subscriptions
- Assign licenses to employees and monitor usage
- Alerts when licenses are about to expire
- Reclaim licenses from ex-employees instantly
- Cost reports by department or branch
07
Maintenance & Repair Tracking
- Log device repairs and service requests
- Track status (sent for repair, waiting, returned)
- Link repairs to warranty to avoid unnecessary costs
- Schedule preventive maintenance (forklifts, vehicles)
- Upload service invoices and repair receipts
08
Reports & Dashboards
- Asset inventory — what we own, where it is, who has it
- Warranty expiry forecast (next 90 days)
- Unreturned equipment from ex-employees
- Software license usage vs. available seats
- Access control audit — who accessed what and when
A Real Example
How It Works: Sarah Joins Your Team
Sarah joins your Dubai office as a Marketing Manager on Monday. Here's what Sahaj HR does automatically.
Phase 1 — Sarah Joins
01
HR Adds Sarah to the System
- Enter name, role, department, start date
- Sahaj HR automatically triggers the onboarding checklist
02
IT Gets Notified
- IT tasks appear: Order laptop, set up email, create accounts
- Deadline set: all tasks must be completed before her start date
03
Assets Are Assigned
- MacBook Pro logged with serial number and warranty
- Asset assigned to Sarah, task marked Completed
04
Access Is Granted
- Email, Drive, Slack, Canva accounts created
- Permissions set by "Marketing Manager" role template
05
Sarah's First Day Is Seamless
- Laptop, email, and tools are ready on arrival
- No waiting, no delays, no confusion
Phase 2 — Sarah Resigns (2 years later)
06
Offboarding Checklist Activates
- HR marks Sarah as Exited with last working day
- Sahaj HR generates the full offboarding task list
07
IT Revokes Access & Collects Equipment
- Email disabled, Slack/Canva/Drive access revoked
- Laptop collected — marked as Returned in the system
08
Audit Trail Complete
- Employment record archived for compliance
- All access revocations logged with timestamps
- Asset history updated and ready for the next hire
Who Needs This
Built for Companies That Can't Afford IT Chaos
50+ Employee Companies
Struggling to track who has what equipment across growing teams
Multi-Location Operations
Dubai, UK, India — centralized IT visibility from one dashboard
Equipment-Issuing Companies
Issue laptops, phones, or tools and need full assignment history
High-Turnover Industries
Staffing agencies, construction, logistics — fast onboarding/offboarding
Compliance-Heavy Businesses
Need timestamped audit trails for data access and security certs
Scaling Tech Teams
Growing fast and need role-based permissions before it gets chaotic
The Business Case
Why This Matters to Your Bottom Line
Reduce Security Risks
Ex-employees with active access = data breach waiting to happen. Automated offboarding = zero risk.
Save Money
Stop paying for unused software licenses. Track warranties. Recover unreturned equipment faster.
Better First Impressions
New hires arrive to ready equipment and working accounts — not an awkward 'wait 3 days for IT' situation.
Compliance Ready
When auditors ask 'who had access to this data?', you have timestamped logs. No guesswork.
Accountability
Know exactly who has company property. No more 'I don't remember who had the spare laptop' conversations.
Common Questions
Frequently Asked Questions
See It in Action
From Day 1 to Last Day —
Every Asset & Access, Accounted For
Book a 30-minute demo. We'll show you how to track assets across 600+ employees, make onboarding seamless, and ensure no ex-employee retains access after their last day.
No commitment required See live asset tracking in action Custom demo for your industry